• Work closely with and support the Logistics Managers on all programs and tasks.
• Review and understand Service Agreements and Addendums.
• Organize client file to begin operations on program.
• Upon receipt of file confirm venues and resources to be used to provide the service to the client, keeping accurate records and documentation of all conversations.
• Release venues and resources not being used, keeping accurate records and documentation of all conversations.
• Produce a detailed and professional Schedule of Services to be distributed in a timely manner prior to beginning of program to all staff, venues, vendors, etc.
• Coordinate all program staffing needs and ensures that all hired on-call staff members are adequately prepared and briefed on the program.
• Negotiate, coordinate and contract with all vendors for each of the program elements and maintain contact with the vendor on the status and details of the event.
• Coordinate budgets, establish, maintain and continually update records of client activities within the database with client requests, changes, additions and deletions.
• Throughout the pre-production stage, maintain high level personal contact with clients for the purpose of quality control, grow the program opportunities and complete client satisfaction.
• Interface with the client on-site throughout the program as needed.
• Serve as on-site contact for hoteliers, vendors and on-call staff as needed.
• Ensure that the profitability of each client program meets company and contract goals.
• Participate in site inspections as required by sales, operations and clients.
• Creation of proposals and contracts may be required.
• Other duties as assigned.

REQUIREMENTS:

• Strong organizational and time management skills
• Track record of event management and/or hospitality industry experience
• Strong computer skills with hands-on knowledge of Google (Sheets, Google Doc, Gmail) Microsoft Office (Word, Excel, PowerPoint and Outlook)
• Enjoys working with internal/external clients/customers and people in general in a professional and courteous manner
• Demonstrates communication and organization skills
• Service oriented keeping being flexible in the forefront of all activities
• Leadership skills, with steadfast resolve and personal integrity
• Strong written, analytical and interpersonal skills
• Ability to use critical thinking in problem solving
• Must reside in Nashville, TN, Miami, FL, or be willing to relocate (relocation fee applicable)
• Embodiment of our Core Values:
  
  • Powered by People: We build relationships to give meaning and richness to our lives and work.
  • AlwaysAccountable: We do what we say we are going to do.
  • Innovate until it’s great: We generate new ideas to create business value.
  • Be the Best: We get it right the first time.
  • Viviendo: We live full, bright lives in and out of work.  ‍
• EES Core Focus ‍
  
  • Cultivating Relationships + Elevating Experiences
  • Creative Event Solutions

PHYSICAL DEMANDS /WORK ENVIRONMENT:

• Must be able to sit / stand for 8 hours
• Walking, bending, light lifting up to 25 lbs.
• Ability to work onsite, as needed.
• Ability to work both from home and an office.

Salary commensurate with experience.

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